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SAP Telephonic Interview Questions & Answers

30 questions for the telephonic interview stage — 13 easy, 17 medium.

About the telephonic interview round

The telephonic or screening round is a 15-30 minute call with a recruiter or engineer. It checks your basics, your CV and whether you can explain SAP concepts clearly without a screen to point at.

Tips for the telephonic interview round

  • Keep your CV in front of you and be ready to explain every line on it.
  • Answer in short, clear sentences; there is no whiteboard, so structure matters.
  • Take the call somewhere quiet and confirm the time in advance.
  • Prepare one question to ask the interviewer at the end.
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01

What happens in accounting when goods are received against a purchase order?

Business Processes and IntegrationEasy
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Goods receipt for a stock material posts a material document and an accounting document. The stock account is debited and the GR/IR clearing account is credited at the PO price. When the supplier invoice is posted in MIRO, GR/IR is debited and the supplier account is credited, and differences go to price difference accounts. The account assignment is decided by automatic account determination (OBYC).
02

Sales orders keep picking a wrong price for a customer. What master data do you check?

Organizational Structure and Master DataMedium
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I check the customer's sales area data in BP, such as pricing procedure indicator, price group and price list, and the material's sales data, such as material pricing group. Then I check condition records for the customer and material in the relevant condition types and validity dates. Finally I run the pricing analysis inside the sales order to see which condition was found and why others were skipped.
03

How do you extend an existing material to a new plant?

Organizational Structure and Master DataMedium
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Use MM01 with the existing material number, select the views needed such as MRP, Purchasing, Storage and Accounting, and enter the new plant (and storage location). Fill the required data such as MRP type, valuation class and price control, and save. For many materials, a mass tool such as the Migration Cockpit or a custom LSMW-style load is used. MM03 confirms the views are created.
04

Which module are you most interested in and why?

SAP Modules OverviewEasy
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Situation: during training I worked on several modules. Task: choose where to focus. Action: I compared my strengths, enjoyed configuring pricing and billing most, and found that sales processes connect with stock and finance, which I find interesting. Result: I chose SD as my main module and also learned MM and FI integration so I can handle end-to-end issues. I keep practicing order to cash scenarios weekly.
05

What is the SAP Fiori Horizon theme?

Fiori and SAPUI5 BasicsEasy
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Horizon is the current visual theme for SAP Fiori, replacing older themes like Quartz and Belize. It offers a modern look with updated colours, typography, icons and better accessibility, and it has light, dark and high-contrast variants. It is the default theme in recent S/4HANA and BTP releases. Users can change themes in the launchpad settings if the administrator allows it.
06

What does SAP SD do?

SAP Modules OverviewEasy
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SAP SD (Sales and Distribution) manages the selling process: inquiries, quotations, sales orders, pricing, availability check, credit check, deliveries, shipping and billing. It is the core of the order to cash process. SD integrates with MM for stock and goods issue, with FI for revenue and receivables, and with CO for profitability analysis. Output such as invoices and order confirmations is also managed here.
07

What is a fit-gap or fit-to-standard analysis?

ERP and SAP FundamentalsMedium
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It compares business requirements against what standard SAP already offers. In fit-to-standard workshops the consultant demos the standard process in a best-practice system, and users confirm what fits, what needs configuration, and what is a real gap. Gaps are then solved by changing the process, by configuration, by a WRICEF development, or by a partner solution. The goal is to keep the core clean and avoid unnecessary custom code.
08

Describe a time you had to work with multiple departments on a master data issue.

Organizational Structure and Master DataMedium
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Situation: material prices were wrong in sales because purchasing and finance maintained different views. Task: fix data and ownership. Action: I mapped which team owned each view, met both teams, agreed one owner per field and a weekly review, and corrected the affected records. Result: price-related tickets dropped sharply in the next quarter, and the ownership matrix became part of the master data policy.
09

What is key user extensibility in Fiori?

Fiori and SAPUI5 BasicsMedium
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Key user extensibility lets trained business users adapt apps without developers. With Adapt UI they can move, hide or rename fields and groups. With apps such as Custom Fields and Custom Logic they can add new fields to business objects, show them in apps, reports and APIs, and add simple logic in released BAdIs. Changes are transported through the Export Software Collection or adaptation transport organizer.
10

What are work processes in an SAP application server?

S/4HANA Architecture and LandscapeMedium
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Work processes are the operating system processes that execute user and system requests. Dialog processes handle interactive steps, update processes write database changes asynchronously (V1 and V2), background processes run batch jobs, enqueue manages locks, and spool handles printing. The dispatcher assigns requests to free work processes. Basis checks them in SM50 or SM66, and long-running dialog steps often point to performance problems.
11

What does SAP MM do?

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SAP MM (Materials Management) handles procurement and inventory. It covers purchase requisitions, requests for quotation, purchase orders, goods receipts, invoice verification, stock management, physical inventory and material valuation. MM works with FI for supplier invoices and stock accounting, with PP for material requirements, and with SD for stock availability. Its core process is procure to pay.
12

What is a purchasing organization and how can it be assigned?

Organizational Structure and Master DataMedium
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A purchasing organization negotiates prices and conditions with suppliers and is responsible for procurement. It can be plant-specific (one per plant), company-code-specific (covering plants of one company code) or cross-company-code (central purchasing for many company codes, assigned only to plants). A purchasing group represents the buyer or team handling day-to-day purchasing activities.
13

What is SAP and what does SAP S/4HANA stand for?

ERP and SAP FundamentalsEasy
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SAP is a German software company and also the common name for its ERP products. SAP S/4HANA stands for SAP Business Suite 4 SAP HANA. It is the fourth generation ERP suite, built to run only on the SAP HANA in-memory database. It replaced SAP ECC (ERP Central Component) as the main ERP product, with a simplified data model, real-time analytics and the Fiori user experience.
14

Describe how you handle code reviews.

ABAP BasicsMedium
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Situation: our team had frequent production defects. Task: improve quality without slowing delivery. Action: I introduced a simple checklist covering naming, performance, error handling and ATC checks, and paired review for every transport. I kept comments respectful and focused on code, not people. Result: production defects from custom code dropped noticeably over two quarters, and juniors learned faster from review comments.
15

What is the ABAP Data Dictionary?

ABAP BasicsEasy
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The ABAP Dictionary (transaction SE11) is the central place where database tables, views, data elements, domains, structures, table types, search helps and lock objects are defined. A domain defines technical type and value range, and a data element adds business meaning and field labels. Definitions are shared by all programs, so changes are consistent across the system and tables are created in the database on activation.
16

What are the main transaction codes in procure to pay?

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ME51N creates a purchase requisition, ME41 a request for quotation, ME21N a purchase order, MIGO posts goods receipt, MIRO enters the supplier invoice, MRBR releases blocked invoices, and F110 runs the automatic payment program. ME2N and ME2M are common purchase order reports. In Fiori there are equivalent apps such as Manage Purchase Orders, Post Goods Movement and Supplier Invoices.
17

What is the difference between material type and industry sector?

Organizational Structure and Master DataMedium
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Material type groups materials with the same business use, such as raw material (ROH), finished goods (FERT), semi-finished (HALB) and trading goods (HAWA). It controls which views are allowed, number range, price control and whether quantity and value are updated. Industry sector, such as mechanical engineering or retail, controls screen layout and field selection. Material type has the bigger impact on processes.
18

What is the role of annotations in Fiori elements?

Fiori and SAPUI5 BasicsMedium
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Annotations are metadata that tell Fiori elements how to show data: UI.LineItem defines table columns, UI.SelectionFields define filter fields, UI.HeaderInfo sets the object title, UI.Facets and FieldGroups lay out the object page, and value help annotations add F4 help. They can be written in CDS views in the back end or in a local annotation file in the app. Changing annotations changes the UI without code.
19

A new user finds Fiori confusing compared to SAP GUI. How do you help?

Fiori and SAPUI5 BasicsMedium
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I show them their launchpad layout and the few apps they need, how to search apps, use filters and save views, and how list report and object page work together. I compare one familiar transaction with its Fiori app side by side. A short quick reference guide and a follow-up after a week usually build confidence, and their feedback helps improve role design.
20

What are the key simplifications in S/4HANA compared to ECC?

S/4HANA Architecture and LandscapeMedium
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Main simplifications are: no aggregate and index tables in many areas, the Universal Journal for finance, Business Partner as the single master for customers and vendors, a simplified inventory table MATDOC, a longer 40-character material number option, new credit management, output management based on BRF+, and Fiori as the main user experience. SAP lists all these changes in the Simplification List for each release.
21

What steps are needed to activate a standard Fiori app in S/4HANA on-premise?

Fiori and SAPUI5 BasicsMedium
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Check the app in the Fiori Apps Reference Library for required OData services, ICF nodes, catalogs and roles. Activate the OData service in /IWFND/MAINT_SERVICE or /IWFND/V4_ADMIN for V4, activate the UI5 ICF node in SICF, copy the SAP business role template in PFCG, add authorizations, assign it to users, and check spaces and pages. Rapid content activation in task list SAP_FIORI_CONTENT_ACTIVATION automates many steps.
22

What is SAPUI5?

Fiori and SAPUI5 BasicsEasy
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SAPUI5 is SAP's JavaScript UI framework for building Fiori apps. It provides controls such as tables, forms and charts, MVC architecture with XML views and JavaScript controllers, data binding to OData and JSON models, theming and translation support. OpenUI5 is its open-source version. Developers usually build SAPUI5 apps in SAP Business Application Studio or VS Code with SAP Fiori tools.
23

What is SAP HANA?

S/4HANA Architecture and LandscapeEasy
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SAP HANA is SAP's in-memory, column-oriented relational database. It keeps data mainly in RAM and stores it by column, which makes aggregation and analytics very fast and allows one system to handle both transactions and reporting (OLTP and OLAP). It also offers compression, calculation views, text search, spatial and predictive functions. S/4HANA runs only on HANA, which allowed SAP to remove aggregate tables and simplify the data model.
24

What is document flow in SAP?

Business Processes and IntegrationMedium
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Document flow shows all documents linked in a process chain, such as quotation, sales order, delivery, goods issue, invoice and accounting document. In SD transactions it is shown with the Display Document Flow button, and in Fiori as related documents or a process flow. It helps users and consultants see the status of each step and quickly find where a process is stuck.
25

What is record to report (R2R)?

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Record to report is the finance process from recording transactions to producing financial statements. It includes journal entries, accruals, asset postings, reconciliations, foreign currency valuation, intercompany reconciliation, period-end closing activities in FI and CO, and finally the balance sheet, profit and loss, and management reports. In S/4HANA, the Universal Journal and closing cockpit help speed it up.
26

How many sessions can a user open in SAP GUI?

Navigation: SAP GUI and FioriEasy
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By default a user can open up to six sessions (windows) per logon, controlled by the profile parameter rdisp/max_alt_modes, which Basis can increase up to sixteen. Each session runs its own transaction, so a user can compare a purchase order in one window and an invoice in another. Too many sessions per user can add load on the application server.
27

What are the ways to enhance standard SAP without modifying it?

ABAP BasicsMedium
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Options include user exits and customer exits (older), BAdIs (Business Add-Ins, classic and new kernel-based), implicit and explicit enhancement points, and in S/4HANA, key user extensibility with custom fields and custom logic in Fiori apps. Developer extensibility uses released objects and ABAP Cloud. Modifications through the modification assistant are the last resort because they must be checked at every upgrade.
28

What is the procure to pay (P2P) process in SAP?

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Procure to pay is the purchasing cycle: a purchase requisition is created, a source is selected, a purchase order is sent to the supplier, goods are received with MIGO, the supplier invoice is verified with MIRO using a three-way match of PO, goods receipt and invoice, and the payment is made with the payment run F110. Each step creates documents that link MM and FI.
29

What is the role of the SAP Gateway and OData in S/4HANA?

S/4HANA Architecture and LandscapeMedium
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SAP Gateway exposes SAP data and logic as OData services over HTTP. Fiori apps and external systems call these services to read and change business data. In S/4HANA, Gateway can run embedded in the same system or as a separate hub. Modern apps use OData V2 or V4 services generated from CDS views and the RAP framework, and services are activated in transaction /IWFND/MAINT_SERVICE.
30

What is SAP Basis?

SAP Modules OverviewMedium
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SAP Basis is the technical administration of SAP systems. Basis consultants install systems, apply support packages and upgrades, manage transports, clients and system copies, monitor performance, jobs and work processes, handle backups and HANA database tasks, and often manage users and security roles. In cloud setups such as RISE, many Basis tasks move to SAP or the hyperscaler, but customers still need Basis skills.

Frequently asked questions

What happens in the SAP telephonic interview round?

The telephonic or screening round is a 15-30 minute call with a recruiter or engineer. It checks your basics, your CV and whether you can explain SAP concepts clearly without a screen to point at.

How do I clear the telephonic interview round?

Keep your CV in front of you and be ready to explain every line on it. Answer in short, clear sentences; there is no whiteboard, so structure matters. Take the call somewhere quiet and confirm the time in advance.

Which round comes next?

A typical order is online assessment, telephonic screening, one or two technical rounds, a managerial round and HR. Use the other round pages to practise each stage.

Practise every interview round

Online Assessment questionsTechnical Round questionsManagerial Round questionsRapid-Fire questionsHR & behavioural questionsFull mock interview

More ways to practise

Company-wise SAP questionsExperience-wise SAP questionsRole-wise SAP questionsCity-wise SAP questionsMost asked SAP questionsScenario-based questionsPractical / hands-on questionsHR & behavioural questionsSAP mock interviewOnline assessment questionsTechnical round questionsManagerial round questionsSAP topic sheets