How to use the Internship Permission Letter to HOD Generator
- 1. Enter your detailsName, roll number, course, year, department and college.
- 2. Choose the reason and styleCompany, role, dates, mode and whether it overlaps with classes.
- 3. Download and submitCopy it or download a Word or text file, print, sign and submit it to the office.
When to ask your HOD for internship permission
If your internship overlaps with the semester, or your college requires approval for any internship, write to your head of department before you join. The letter states the company, role, dates and mode (on-site, remote or hybrid), and explains how you will manage classes, internal exams and practicals.
If the company also wants a No Objection Certificate (NOC), you can ask for it in the same letter, or use the NOC letter generator for a separate request and a NOC format.
Documents usually attached
- Copy of the internship offer letter
- Details of working hours, if it overlaps with classes
- The company's NOC format, if it has one
Attendance rules usually still apply during an internship unless your college says otherwise. Check with your department or training and placement cell.
Format and sample
Address it to the HOD with the department name. Keep it short and confident, and show that your studies will not suffer.
Subject: Request for permission to do an internship at Company Name Pvt. Ltd.
Respected Sir/Madam,
I have been selected for an on-site internship as Data Analyst Intern at Company Name Pvt. Ltd. from 5 December 2026 to 3 February 2027. As the internship overlaps with the semester, I seek your permission to do it along with my studies...
Rules, forms, fees and timelines vary between colleges and universities. Treat this as a common format and check with your college or university office before you submit.
Frequently asked questions
Is this the same as a NOC?
Not quite. This letter asks your HOD for permission. A NOC is a certificate the college issues to the company. Tick 'Also ask for a NOC' to request both.
Do I need permission for a vacation internship?
Many colleges do not need it, but some want to be informed, especially if you want academic credit. Check your department rules.
Will my attendance be relaxed?
Only if your college rules allow it. Do not assume it; ask your HOD.
Is this tool free?
Yes. You fill a short form once when you see your first result, and the other Uncodemy tools then open without the form. Your letter details stay in your browser and are not uploaded.